Weekly Info 8/10/09

Timucuan Weekly Information
Date:   August 10, 2009

News:  All Employee meeting Thursday, August 13 starting at 11:30 a.m.- see RB’s separate msg

There are some park audits which need to occur before August 14- the individuals listed in italics under Responsible Individual in the Park Reports section below may be the one audited or answer AOC questions regarding that area.  Please be aware other employees from other divisions will be asked to assist in this process.  Thanks for your cooperation.

Please work on the mandatory trainings listed below- supervisors – please enter waivers in DOI Learn for those employees who completed the training from CDs.

Remember- spending to be wrapped up by Labor Day.

Park Meetings/Open Season

Squad Meeting(s):    August 12 at 9:30 a.m.
Timucuan Safety Meeting:  will be rescheduled
Awards All Employee /Safety Meeting:   August 13 at KP at 11:30 a.m.- see RB’s email!
Celebrations July/Aug: RB; Sept/Oct: Barbara; Mar/Apr:  F.M.;
Nov/Dec/Holiday Celebration 2009-Administrative Division; Jan/Feb Brian; May/June: Deb;

Open Season:  none
Leave and Earnings Statements. https://www.employeeexpress.gov problems? 478-757-3030

Park Reports

Date     Responsible                         *report has multiple due dates
due    individual    Title of Report                                      File Code
8/10    Prettyman,LaCoste    Regular Cyclic Maintenance Update    F 34
8/14    LaCoste    Update ARRA PMIS info            F 34
8/14    Brewer        Undelivered Orders monitoring            F 34
8/14    Parker        Third Party Draft Audit                F 42
8/14    Lewellen    Property Audit                    F 42
8/14    Loadholtz    Fee Program Audit                F 42
8/14    Brewer        Receipts and Deposits Audit            F 42
8/25    LaCoste    Management Control Reviews            F 42
8/31    Bryant        Park data:  T & E, Species of Concern, etc.    N 1621
9/1    Clark /Brewer    America’s Best Idea website update        5310-7809-604 folder
9/4    Bryant        Wildlife Survey                     N 1615
9/4    All (uniformed)    Final day to order uniforms            S 94
10/23    Bryant        N.R. Projects for S.C.C.                PMIS
3/30/10 Prettyman    Water & Energy Audit                A 7615

Park Certifications (send certificate/email to TIMU Administration when completed)
When    Who    What                                    % complete
Cell Phone Users  Cell Phone Request Form    email from Rolando            100%
https://doilearn.doi.gov/
8/31    All    2009 Orientation to the Privacy Act                            76%
8/31    All    2009 Records Management Awareness            74%
8/31    All    2009 Discrimination and Whistleblowing in the Workplace                   79%
8/31    All    DOI General Environmental Management System Awareness Training         53%
8/31    All    EAP/ Hazcom & chemical storage (4/7 presentation- notebook circulating)
7/1    All     Recycling (to be presented All Employee 6/17)                        100%
7/1    Cardholders  Green Purchasing Annual Refresher                        100 %

9/30    Supv    Ethics (1 hr)

Contracting/ Agreements/ Purchasing Info/UDO Monitoring
Contract Related Training and Refresher requirements:
CO:  09/30/10- Rhonda Brewer
COR/COTR for contracts:   Oct, 2010 Gesso; April, 2010 Beech

Vacancy Announcements:    see “Talking Points for Response to Personnel Questions Asked”)

Orientation:
Housing:  Division Chiefs are requested to use reservation book for housing
Kingsley Dorm:                Fort Caroline:
house: now- 3/2010  Mickey Campbell
pad:      now-Oct    Neil Adams

DOI Learn course code:  OS-EMS-100 DOI General Environmental Management System Awareness Training   send certificates to Anne.

TEL Broadcasts:        Let Rolando know if you have signed up to attend - -